Last updated: 12 October 2026
1. Introduction
This Privacy Policy explains how Warriick HR Management Software (“Warriick”, “we”, “our” or “us”) may collect, use, store and disclose information when you visit our website, contact us, or use our software, HR mobile applications, web applications, and related technology services. We develop and provide HR management solutions across web and mobile platforms, including employee management, payroll and compliance, hiring and onboarding, time and attendance, performance management, and project operations. This policy applies to our website, HR mobile apps, web-based platforms, and related services. By using them, you acknowledge this policy.
2. Information we may collect
Depending on how you interact with Warriick, including through our HR mobile applications and web platforms, we may collect:
- Contact information: name, business email address, phone number, company and details you provide in enquiries.
- Account information: login identifiers, role, organisation details and account preferences.
- Workforce information: information entered by an organisation or its authorised users, such as employee profiles, employment records, attendance, leave, payroll-related records, recruitment details, performance information and project assignments.
- Technical information: device and browser details, IP address, log data, usage events and diagnostic information, where collected.
- Communications: messages, feedback and support requests you send us.
3. How we use information
We may use information to develop, provide, operate, maintain and support our HR software, mobile applications, web platforms and related services; create and administer accounts; support HR, payroll, attendance, recruitment, performance and project workflows; respond to enquiries; secure our systems; troubleshoot issues; improve product functionality; comply with applicable law; and communicate service updates.
4. Organisation and employee data
Where an employer or other organisation uses any Warriick HR product, mobile application or web platform to manage its workforce, that organisation is generally responsible for deciding what employee information is entered and how it is used. Employees should direct questions about their employment records and workplace policies to their employer. We process workforce information to provide the service and according to applicable agreements and authorised instructions.
5. Legal basis and permissions
Where applicable law requires a legal basis for processing personal information, we rely on an appropriate basis, which may include providing a requested service, legitimate business purposes, compliance with legal obligations or consent. Where processing relies on consent, you may withdraw it subject to applicable law.
6. Sharing information
We do not sell personal information as a business practice. We may share information with authorised personnel, service providers supporting hosting, communications, security or support, the organisation that administers your account, professional advisers, or public authorities where required by law. Service providers should be given access only as needed for their assigned purposes and subject to appropriate safeguards.
7. Cookies and analytics
Our website may use essential cookies or similar technologies to operate correctly and, if configured, analytics technologies to understand website usage. You can manage cookies through your browser settings. If optional analytics or marketing tools are added, this policy and any required consent mechanisms should be updated accordingly.
8. Data security
We use reasonable technical and organisational measures intended to protect information against unauthorised access, loss, misuse or alteration. No system or internet transmission can be guaranteed to be completely secure. Organisations using the service are responsible for managing user access and protecting their account credentials.
9. Data retention
We retain information for as long as reasonably necessary to provide the services, meet contractual and legal requirements, resolve disputes, enforce agreements and maintain appropriate business records. Retention periods may vary depending on the type of information and the organisation’s instructions.
10. Your choices and rights
Depending on your location and applicable law, you may have rights to request access to, correction of, deletion of or a copy of personal information, or to object to or restrict certain processing. Requests about employee data held by an employer should usually be directed to that employer first. We may need to verify your identity and may retain certain information where legally permitted or required.
11. Children’s privacy
Warriick is a business software service and is not intended for children to use independently. Please contact us if you believe a child has provided personal information to us inappropriately.
12. Third-party services and external links
The website or service may link to third-party websites or use third-party integrations. Their privacy practices are governed by their own policies, and we encourage you to review them before providing information.
13. International processing
Depending on the hosting and service providers used, information may be processed in countries other than the country where it was collected. Where required, appropriate safeguards should be applied to such transfers.
14. Changes to this policy
We may update this policy from time to time. The revised version will be posted on this page with an updated date. Where required by law, we will provide additional notice or obtain consent for material changes.
15. Contact us
For privacy questions or requests, contact us using the details below. Confirm these details before publishing.
Warriick HR Management Software
Email: hello@warriick.com
Website: www.warriick.com